Section 9: Reporting requirements

Rule Text

(9) Reporting requirements:

(a) Each school district offering alternative learning experiences must report monthly to the superintendent of public instruction accurate monthly headcount and full-time equivalent enrollment for students enrolled in alternative learning experience courses or course work as well as information about the resident and serving districts of such students.

(b) Each school district offering alternative learning experience courses or course work must submit an annual report to the superintendent of public instruction detailing the costs and purposes of any expenditure made pursuant to subsection (6)(i) of this section, along with the substantially similar experiences or services made available to students enrolled in the district's regular instructional program.

(c) Each school district offering alternative learning experience courses or course work must annually report the following to the superintendent of public instruction:

The number of certificated instructional staff full-time equivalent assigned to each alternative learning experience program; and

Separately identify alternative learning experience enrollment of students where instruction is provided entirely under contract pursuant to RCW 28A.150.305 and WAC 392-121-188.

(d) Each school district offering alternative learning experience courses must report all required information to the office of superintendent of public instruction's Comprehensive Education Data and Research System under RCW 28A.300.500. Beginning with the 2013-14 school year, school districts must designate alternative learning experience courses as such when reporting course information to the Comprehensive Education Data and Research System.

Comments

This subsection establishes the various monthly and annual reporting requirements incumbent on ALE programs. Each month every school district must separately report headcount, FTE, and the district of residence for all ALE students. Each school district must report required information to CEDARS and designate them as ALE courses. Specifics can be found in the CEDARS data manual. Districts must report an annual inventory of all purchased or contracted instructional or co-curricular experiences or services for which a district has determined a substantially similar experience is available to students in the regular instructional program. Districts are also required to report the actual substantially similar experience. Districts will report annually the number of certificated instructional staff FTE and the enrollment provided entirely under contract.

Common Questions



Q. How do I calculate the FTE of a contracted or part-time teacher?

A. Districts commonly contract for online courses that include an online teacher, or for other part-time teachers where the contract is structured by the course rather than by the teacher’s FTE. There are two situations where a calculation of the teacher’s FTE is necessary: a) to determine if the teacher needs to be reported on the S-275 (see WAC 392-121-188(13)) and b) for reporting on the yearly SAFS ALE report.

To determine FTE for an individual teacher:

  1. Add up the estimated weekly hours on all students’ WSLPs for all the courses where the teacher is identified.
  2. Divide the total from #1 by 750. (750 represents a typical classroom size of 30 students x 5 classes/hours per day, x 5 days per week.)
  3. The result is that individual teacher’s FTE within your district.

If you have multiple part-time teachers, repeat this calculation for each teacher, then add the results together to determine the total FTE for your district.

Last updated: 8/19/2013

Relevant Forms or Samples

None.