Appeals


Applicants who are denied approval or renewal are eligible to submit an appeal (see WAC 392-502-040).

Notification

Applicants who were not approved will be notified of their status via an email to the contact person listed in the application. The notification will include appeal instructions, as well as a compilation of their original review scores/comments.

Timeline

Appeals must be submitted within 15 business days of the receipt of the notice of denial.

Final appeal decisions are made by the Superintendent of Public Instruction within 45 business days from the submission of the appeal.

Appeal Form

Click to access the appeals form. The appeals form is available only to the person who submitted the original application. Contact us if you have questions about accessing the appeal form.

Appeal Contents

Appeals are based on solely on criteria for which the applicant did not receive full points in their original review. The appellant may choose to address some or all of these appeal-eligible criteria with updated supporting evidence or documentation. Appellants may only submit evidence for the appeal-eligible criteria listed in their feedback -- that is, those criteria for which the applicant did not receive full points during the initial review.

Appellants are encouraged to submit appeal evidence which most clearly demonstrates that they have met the standards described in the criteria. Per the appellant's discretion, this may include any unrevised original evidence. Please note the "Guidance on Submitting Supporting Evidence."

Appellants will have the ability to update the information originally provided for access to their course demos. Criteria listed with an asterisk (ie, A1*) will be primarily evaluated by course demos submitted in the appeal application, in addition to any other appeal evidence submitted.

Minimum Appeal Scores

The minimum appeal score is the lowest of the reviewer scores (from the initial review) for each criterion and acts as the appellant's starting point; no reviewer may award points less than the minimum appeal score during the appeal scoring.

Example:

Section Reviewer A Reviewer B Reviewer C Minimum Appeal Score
A1 1 1 1 1
A2 1 .5 1 .5
A3 .5 .5 0 0
... ... ... ...
I5 1 .5 0 0
Total 42 40 39 35

The minimum appeal score for a given item (A2) is the lowest of the reviewer scores (.5, in this case). The total minimum appeal score is the sum of each item's minimum (35 in this case). Note that the minimum appeal is almost always lower than the average total score (40.3 average, 35 minimum). The average total score is compared to the cut score to determine approval, the minimum is simply the starting place for the appeals process.

Appeal Process and Scoring

The appellant may choose to address some or all of these appeal-eligible criteria with updated supporting evidence or documentation.

  • The scoring process is the same as the initial review process, with the exceptions noted below.
  • Appellants do not submit updated evidence for items that scored a full point across all reviewers during the initial review. Those criteria (listed in the applicant's feedback with a minimum appeal score of one) will retain the full one point score on the appeal score sheet.
  • Appeal-eligible criteria for which no appeal evidence is submitted will receive the minimum appeal score.
  • Appeal-eligible criteria for which appeal evidence is submitted will be evaluated and scored no less than the appeal minimum score.
  • Appeals must earn 46 total points for approval; applications earning less than 46 points will not be approved.

Next Steps

Decisions made by the Superintendent of Public Instruction may be appealed as provided for in RCW 34.05.514.

Providers who have been denied approval, who do not appeal, or whose petition for review has been denied appeal by OSPI are eligible to submit a new application in the next renewal/approval period.